Handle closing documents, securely
Keep everyone informed- An introduction email will be sent providing datelines and a copy of the executed contract to Listing Agent, Buyers Agent, Buyer/Seller - (Your client as appropriate) Lender, and Title Company
Ensure everything is fully executed with proper dates, initials, signatures, broker information is completed and reach out for corrections as necessary and monitor compliance with the contract Submit all required under contract documents to compliance within 48 hours of execution
Send/request disclosure packages and gather signaturesEnsure the Lender, Title Company, and Broker receive any amendments or changes to the contract
Contact title company for a copy of the EM check receipt and email receipt to co-op agent and include in compliance file
Keeping in contact with the title company and lender throughout the transaction. Provide agent email updates on the status of the transaction
Update deadlines from amend-extends
Collect HOA documents in accordance with deadlines and email to buyer agent (if on list side) or to buyer (if on buyer side)
Order Home Warranty per contract
Coordinate and monitor status of buyers loan with Loan Officer
Confirm inspection has been set up in accordance with offer deadline
Monitor appraisal timeline and completion with lender
Remind agent to draft Commission Disp request. If TC is completing
CDA request, form MUST BE approved by agent before submitting to escrow and compliance
Check-in with the Lender regarding the appraisal and any work orders or appraised value issues
Ensure represented client is provided a copy of all documents
Upload all disclosures, documents, and reports into agents online transaction management service as they are received or fully executed throughout the transaction. (if applicable)
Provide access to transaction coordinator's transaction management service 24/7 to all parties to the transaction (if applicable)
Maintain constant contact with all parties involved for status updatesas well as outstanding items
Coordinate and confirm final walk-through and chedule closing appointment for client and agent if applicable
Confirm closing date and time has been set up with the seller, buyer, agent and co-op agent in a timely manner
Confirm final recording and alert agents
Conduct a final audit of file 7 days prior to closing to ensure all documents are uploaded and the file is complete
Upload Final HUD/ CD to online transaction management service for agent compliance